AI Document Assistant – Smart PDF Q&A & Scheduler

AI document assistant

Tag: →

AI productivity

Platform: →

n8n

Difficulty : →

Intermediate

About Workflow

The AI PDF Q&A & Appointment Scheduler is an intelligent AI document assistant that can read, understand, and respond to questions about your PDFs – just like a human colleague. Powered by GPT-4, Anthropic Claude, Pinecone, and Google Calendar, this workflow extracts document insights, answers queries conversationally, and even schedules related meetings automatically.

Imagine uploading a contract, report, or proposal – and instantly asking, “What are the payment terms?” or “Schedule a review call for this section.” The workflow identifies relevant text, summarizes context, and adds an event directly to your Google Calendar.

This integration saves countless hours for executives, HR teams, and consultants who work with complex documents daily.

Key Highlights of AI Document Assistant:

  • Reads and interprets PDFs through natural Q&A
  • Extracts insights and key sections automatically
  • Integrates with Google Calendar for scheduling
  • Maintains memory via Pinecone vector embeddings
  • Provides human-like contextual understanding

Best For:

Executives, consultants, and HR professionals handling contracts, meeting notes, or project briefs.

How to Use This Workflow

  1. Click the Download button — you’ll be redirected to our Google Drive page.

  2. Choose “Download” to get the workflow file (usually .json or .zip).

  3. Open your automation tool (for example n8n, Make, or Zapier).

  4. Import the file into your workspace.

  5. Connect your own API keys or app accounts.

  6. Run the workflow — it’s ready to use!

💡 Tip: Each workflow includes connection notes and variable names so you can adapt it to your own tools easily.

📤 How to Upload (if you’re sharing your own workflow)

  • Go to the “Submit Workflow” page on NapNox.

  • Upload your .json or .zip file and fill in the workflow details (name, description, tools used, category).

  • Our team reviews it for quality and adds it to the public directory.

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